Staff

Reporting Vehicle Accidents & Citations

The link immediately below defines the driving provisions and accident reporting obligations of all persons who may be involved in a business-related vehicle accident.  University policy requires the reporting of accidents involving personal vehicles where damage or injury occurred in the course of University business. 

Meal and Alcohol Guidelines

In order to advance business and development goals there are times when the purchase of meals or alcohol is necessary. The guidelines at the link below are in addition to and shall not supersede existing reimbursement policies and requirements.  We must all be sensitive to our stewardship obligations when state or donated funds are expended. All expenses must have an identified budget source and be approved by the unit head in concept prior to spending.

    Farm Sales Activities

    Farming and ranching are fundamental to the Division's ability to deliver on our Land Grant mission.  As such, the production of crops, animals, or other mission related products or by-products, including alfalfa, beef, cotton, etc. may be sold to wholesalers, retailers, or to the public so long as the sale of these goods or services are in conformance with ABOR Policy 1-105 Competition with Private Enterprise.

    Carryforward State Funds

    Units and Associate Deans are encouraged to prioritize the spending of state funds first to avoid unnecessarily large state balances when there is no specific savings plan.  Large state balances should not occur given the dire economic needs for resources, and they send the wrong message to our stakeholders.

    Vacancy Savings

    Position vacancy savings either remain with the unit or revert to CALS/CES depending upon the type of position that was vacated.  CALS/CES vacancy savings are budgeted for and reinvested annually into new faculty, critical hires, and strategic areas.  Due to separate state line item budgets, CALS/CES savings will automatically flow to either the Teaching & Research or Cooperative Extension accounts, as appropriate, to maintain budgetary separation of the line items.

    Faculty and Staff Consensus Statement on Collegiality

    The Importance of Collegiality to the Quality of the Workplace Environment
    Division of Agriculture, Life and Veterinary Sciences, and Cooperative Extension

    Collegiality is the cooperative interaction among colleagues where individuals work productively, and interact with civility with faculty, students, staff members, and stakeholders in all environments impacted by the university.

    Presence at Work (PAW), Exempt Employees

    To ensure all exempt employees have a comfort using the time sheet system (UAccess Employee), exempt employees are strongly encouraged to report presence at work (PAW) on their time sheets.  PAW does not route for supervisor approval.  This best practice is one way to mitigate concerns associated with common time reporting issues, such as Family Medical Leave, vacation, and sick leave.

    Postdoctoral Salary Threshold

    Effective July 1, 2017, all current and newly hired Postdoctoral Research Associates must be hired at or increased to the new minimum annualized salary of $47,659, prorated by FTE.  Postdoc appointments are only renewable up to five (5) years, whereupon their employment as a postdoc at the UA terminates.  Please consult with your assigned Human Resources Consultant if you have any questions. 

    Offer Letter Verbiage Inserts

    All Offer Letters

    To support new employees and embrace the public service responsibilities as a UA employee, ALVSCE requires that all offer letters include the following language.  It is inserted after the paragraph discussing enrollment in benefits but before the paragraph discussing the Immigration Reform Act.

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