Unit Quarterly Available Funds reports are higher-level summaries of available funds in units, including unit-level commitments to more accurately reflect balances.
College Administration
Balances
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A summary of cash balances in ALVSCE based on Object Code 8100. This mirrors what central administrative units (e.g., the Provost) are using as a lens to look at balances.
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Commonly referred to as "Lifesavers," the collection of reports reflect funds that are available, encumbered (encumbrances), regulated, and more.
Budget
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Commonly referred to as "Red/Green," a high-level summary of the college budget across all funds.
Business
Accounts
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Chart of Accounts is useful to see accounts in your department, including their type (Fund Group and Sub Fund Group)
Balances
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Bare bones current account balances report for all account types, created by UAIR.
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Agricultural Experiment Stations (AES) Monthly Farm Sales
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These statements provide balances, financial transactions, and personnel expenditures per month.
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Review all balances and deficits in the college by unit and account
Budget
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Reports for CALS Carryforward process on state and federal accounts with budgets, expenditures, encumbrances, and balances.
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Track ERE pools in CALS, from budget to current balances.
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Reports for CALS Quarterly Budget process
Spending
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View ERE amounts from the labor ledger (PELs) to compare with amounts in the ERE Pools dashboard.
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Review total expenditures, including by CALS Unit or Branch.
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Lookup transactions for Accounts, Sub Accounts, and Project Codes. This is a more tailored version of General Financial Management's Transactions.
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Personnel
Compensation & Effort
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FTE Splits by CALS Branch (Instruction, Research, Extension) for each department
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FTE splits only on budgeted accounts by CALS branch (Instruction, Research, Extension) for each department
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By account or employee, view encumbrances and expenditures thru the year
Contact & Recognition
International
Payroll
Workforce
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Data summaries/reports on ALVSCE employees by unit and more. This dashboard is under development and review as of September 2020, so feedback to DST is welcome and requested.
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This dashboard will help you discover and explore the diversity of employees in ALVSCE.
Research
Accounts
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List of active research accounts by their designated Award/Project Director
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List of active research accounts by their designated financial overseer (usually PI)
Agencies & Sponsors
Awards/Proposals
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Keep track of the status of your grant proposals
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View trend of proposals by CALS Unit
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Overview of awards in CALS by Department
Balances
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In Development! View your accounts at a higher-level, all months by Project-Year
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Balances and transactions in account statements by month - this is the report you get on the 7th each month
Spending
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How quickly are you spending your funds and for which categories are you spending most?
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Lookup expenditures and encumbrances for your personnel on sponsored accounts
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View expenditures from Sponsored accounts on the Fiscal or Calendar Year.
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Lookup individual transactions on your accounts
Productivity & Measurements
Department/Unit Productivity
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View MTDC and SCH together as a measurement of faculty and department productivity
Productivity & Measurements
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Tenure / Continuing Track Faculty with Budgeted Research Funding
Research Productivity
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F&A expenses charged to each grant, by PI
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Research Productivity by listing Proposal, Awards, and Distributed F&A by Unit and by Investigator
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Used to complete requests for research data for the Unit Reviews
Academic Metrics Detail
Academic Productivity (RCM-Related)
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View tuition waivers as calculated for RCM
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RCM Model graduate SCH and majors
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Undergraduate Metrics RCM gives SCH and majors
Students
Degrees
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Listing of completions with subreports for reporting using ABOR figures on Fiscal Years.
Student Support / Aid
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Find all aid or financial support that students receive, by student, by department. All funding sources are included except for employment beyond Work Study, GAships, and canceled awards