Unit Quarterly Available Funds reports are higher-level summaries of available funds in units, including unit-level commitments to more accurately reflect balances.
College Administration
Balances
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Commonly referred to as "Lifesavers," the collection of reports reflect funds that are available, encumbered (encumbrances), regulated, and more.
Budget
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ALVSCE hosts a Business Retreat at least once each year and posts the materials from them for faculty and staff to be able to view
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Commonly referred to as "Red/Green," a high-level summary of the college budget across all funds.
Business
Accounts
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Chart of Accounts is useful to see accounts in your department, including their type (Fund Group and Sub Fund Group)
Balances
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Current year and prior year trending financial data for the Arizona Experiment Stations.
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These statements provide balances, financial transactions, and personnel expenditures per month.
NOTE: We are working to update the balances section to reflect FY25 Spending Authority for unrestricted accounts (state and most cash accounts). -
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Review all balances and deficits in the college by unit and account
Budget
Spending
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Review total expenditures, including by ALVSCE Unit or Branch.
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Lookup transactions for Accounts, Sub Accounts, and Project Codes. This is a more tailored version of General Financial Management's Transactions.
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Personnel
Compensation & Effort
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By account or employee, view encumbrances and expenditures thru the year
Contact & Recognition, Workforce
Workforce
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Data summaries/reports on ALVSCE employees by unit and more. This dashboard is under development and review as of September 2020, so feedback to DST is welcome and requested.
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This dashboard will help you discover and explore the demographics of employees in ALVSCE.
Research
Accounts
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List of active research accounts by their designated Award/Project Director
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List of active research accounts by their designated financial overseer (usually PI)
Agencies & Sponsors
Awards/Proposals
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Keep track of the status of your grant proposals
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View trend of proposals by CALES Unit
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Overview of awards in CALES by Department
Balances
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Balances and transactions in account statements by month - this is the report you get on the 7th each month
Spending
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How quickly are you spending your funds and for which categories are you spending most?
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Lookup expenditures and encumbrances for your personnel on sponsored accounts
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View expenditures from Sponsored accounts on the Fiscal or Calendar Year.
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Lookup individual transactions on your accounts
Productivity & Measurements
Department/Unit Productivity
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View MTDC and SCH together as a measurement of faculty and department productivity
Productivity & Measurements
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Tenure / Continuing Track Faculty with Budgeted Research Funding
Research Productivity
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F&A expenses charged to each grant, by PI
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Used to complete requests for research data for the Unit Reviews
Students
Degrees
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Listing of completions with subreports for reporting using ABOR figures on Fiscal Years.