Unit Quarterly Available Funds reports are higher-level summaries of available funds in units, including unit-level commitments to more accurately reflect balances.
College Administration
Balances
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Commonly referred to as "Lifesavers," the collection of reports reflect funds that are available, encumbered (encumbrances), regulated, and more.
Budget
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ALVSCE hosts a Business Retreat at least once each year and posts the materials from them for faculty and staff to be able to view
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Commonly referred to as "Red/Green," a high-level summary of the college budget across all funds.
Business
Accounts
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Chart of Accounts is useful to see accounts in your department, including their type (Fund Group and Sub Fund Group)
Balances
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Current year and prior year trending financial data for the Arizona Experiment Stations.
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Agricultural Experiment Stations (AES) Monthly Farm Sales
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These statements provide balances, financial transactions, and personnel expenditures per month.
NOTE: We are working to update the balances section to reflect FY25 Spending Authority for unrestricted accounts (state and most cash accounts). -
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Review all balances and deficits in the college by unit and account
Budget
Spending
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Review total expenditures, including by ALVSCE Unit or Branch.
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Lookup transactions for Accounts, Sub Accounts, and Project Codes. This is a more tailored version of General Financial Management's Transactions.
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Personnel
Compensation & Effort
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FTE Splits by CALS Branch (Instruction, Research, Extension) for each department
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FTE splits only on budgeted accounts by CALS branch (Instruction, Research, Extension) for each department
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By account or employee, view encumbrances and expenditures thru the year
Contact & Recognition, Workforce
Contact & Recognition
International
Payroll
Workforce
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Data summaries/reports on ALVSCE employees by unit and more. This dashboard is under development and review as of September 2020, so feedback to DST is welcome and requested.
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This dashboard will help you discover and explore the diversity of employees in ALVSCE.
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This report helps business offices to more readily track student employees’ graduation status in order to end or continue their employment in accordance with university policies. The students in this report are active student employees for whom the current term or upcoming summer/winter sessions are listed as their expected graduation term. The Analytics provisioning required to see this dashboard is BI_HR_MED and BI_SA_MED.
Research
Accounts
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List of active research accounts by their designated Award/Project Director
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List of active research accounts by their designated financial overseer (usually PI)
Agencies & Sponsors
Awards/Proposals
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Keep track of the status of your grant proposals
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View trend of proposals by CALS Unit
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Overview of awards in CALS by Department
Balances
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In Development! View your accounts at a higher-level, all months by Project-Year
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Balances and transactions in account statements by month - this is the report you get on the 7th each month
Spending
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How quickly are you spending your funds and for which categories are you spending most?
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Lookup expenditures and encumbrances for your personnel on sponsored accounts
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View expenditures from Sponsored accounts on the Fiscal or Calendar Year.
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Lookup individual transactions on your accounts
Productivity & Measurements
Department/Unit Productivity
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View MTDC and SCH together as a measurement of faculty and department productivity
Productivity & Measurements
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Tenure / Continuing Track Faculty with Budgeted Research Funding
Research Productivity
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F&A expenses charged to each grant, by PI
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Research Productivity by listing Proposal, Awards, and Distributed F&A by Unit and by Investigator
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Used to complete requests for research data for the Unit Reviews
Academic Metrics Detail
Academic Productivity (RCM-Related)
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View tuition waivers as calculated for RCM
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RCM Model graduate SCH and majors
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Undergraduate Metrics RCM gives SCH and majors
Students
Degrees
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Listing of completions with subreports for reporting using ABOR figures on Fiscal Years.
Student Support / Aid
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Find all aid or financial support that students receive, by student, by department. All funding sources are included except for employment beyond Work Study, GAships, and canceled awards