AES Income vs Expense Detail



This dashboard provides financial balances for the current year, up to the selected Fiscal Month/Period, consistent with the ALVSCE Quarterly Available Funds process.

Monthly Updates to Data

The previous month's financial information is added the first Saturday after the 7th of every month.

More Information about the Dashboard

  • Additional detail is available by hovering over the data points.
  • The download option includes the YTD for the current year and month 13 ending balances for prior years back to 2014.

Default Fund Group Filters

  • The filter for Fund Group defaults to all, consistent with AES' Zero Based Budget process.


Beginning Balance:  Funds carried over from the previous year and are available for use in the current fiscal year. The beginning balance in Sponsored accounts is set to $0.

Income: New income deposited to an account, and includes transfers in.  For Sponsored Projects, income equals expense. 

Expenses: New expenses posted to an account, and includes transfers out.

Current Ending Balance:  Beginning Balance + Income - Expenses at the end of the month.

Encumbrances:  System-generated planned expenses through the current fiscal year, generally including payroll, purchase orders, and facilities and administration (F&A). 

Projected Balance:  Current Ending Balance - Encumbrances.

This information is consistent with the financial information used in the ALVSCE Available Funds report.  For Sponsored accounts, adjust the beginning balance to $0 and the income to equal expenses.


Note: A dialog box will appear in the center of the dashboard to confirm the Download; you may need to scroll back up to the dashboard to click Download.

More Information

  1. Scroll to the report section
  2. Click the Sign in to TABOR BI button in the middle of the report section
  3. When/if prompted, select The University of Arizona as the institution, check to "Remember my choice," and click the Select button
  4. Sign-in using your usual NetID credentials
  5. If you do not have permissions to view the data but would like to request it, please send a ticket to the Planning, Consulting, and Data Solutions Team

This dashboard is for you, so your feedback to make it better is always welcomed and appreciated.  Please feel free to reach out to the Planning, Consulting, and Data Solutions Team.