ALVSCE APR Resource Guide
Purpose of the ALVSCE APR Resource Guide
This is an ALVSCE-specific resource guide intended to supplement the UA institutional resources available for the Annual Program Review (APR) process with a focus on data. In addition to the materials and guidance available from the Provost’s Office, Academic Affairs and University Analytics and Institutional Research (UAIR), ALVSCE’s Data Services Team (DST) has developed data resources that can augment and enhance a unit’s compilation of metrics and measures related to ALVSCE’s mission driven programmatic infrastructure and management.
APR Resource Guide last updated: 05/04/2023
Purpose and Overview of APR
Academic Program Review (APR) is an in-depth examination of an academic program’s strengths and opportunities and provides a foundational platform for evaluating the quality of educational programs, scholarly and research activities and service outcomes. APR is conducted on a seven-year cycle but provides insight for assessment of future expectations and informs the strategic direction of the program on an ongoing basis. A Self-Study Report document is created by the unit undergoing APR. Criteria and guidelines for creating the Self-Study Report are provided in the APR Procedure Manual for the appropriate academic year. A committee of experts from both inside and outside UA are assembled to conduct the review, which consists of on-site assessment activities and interviews of key constituency groups in addition to the written documentation included in the Self-Study Report.
APR Process Owner
Oversight of APR falls under the purview of the Senior Vice President for Academic Affairs and Provost as determined by the Arizona Board of Regents (ABOR) Policy 2-225 (rev 9/2018.)
APR Schedule
ALVSCE Units scheduled for APR in 2023-2024 AY:
- AREC - Agricultural and Resource Economics
- BE- Biosystems Engineering
- ENTO – Entomology
- ENVS – Environmental Science Link to full 2023 APR Schedule
Policy
- Academic Program Review Policy defined by the Arizona Board of Regents (ABOR.) Describes the purpose of APR and addresses general parameters, participants, timing, funding source and follow up procedures. Changes may be made but must be adopted and noted in Revision Policy Dates by ABOR.
Documentation
- Program Outcomes Lists Program Standing Requirements (Mission, Learning Outcomes & Assessment) by degree
- APR Charge to Reviewers Guide for APR Reviewers
- Historic Examples of Completed Self-Study Reports Academic Affairs provided examples of actual Self-Study Reports completed by other units across UA
Institutional Process
- Academic Affairs APR Institutional overview of APR
- APR Procedure Manual 2023-2024 Overall guidance for APR process (scroll to Appendix B: APR Self-Study Report Outline pg 16 for Section crosswalk resources)
- APR Schedule Identifies Academic Programs scheduled for APR
Central Support for APR Process
- APR Management Team Identifies central support personnel dedicated to APR
- ALVSCE Business Contacts Identifies ALVSCE Unit Head, Business Officer and Administrative contacts
- Request Provisioning in AccessFlow Application to request access to UAccess Analytics and other Enterprise Systems
- Training Resources [UAccess Analytics] Self-serve training and guidance from UAIR for using UAccess Analytics
- APR Dashboard [UAccess Analytics] Provided by UAIR as a primary resource for units undergoing APR. Requires UAccess Analytics provisioning. Institutional source for required data as described in Appendix B of the APR manual.
Resources below are listed corresponding to sections in Appendix B: APR Self-Study Report Outline as described on page 16 of the Academic Program Review Procedure Manual
Section A: Self-Study Summary
| category | resource | description | self-study reference (Appendix B) |
|---|---|---|---|
| Student - All Enrollment | CALS Student and Enrollment Snapshots [COMPASS] | Snapshot trends for UG and Grad students by ALVSCE Unit, Degree, Cohort and Academic Plan. Provides focus by Census date, Term begin and end. Presents SMART Goal Progress, Minor trends and Demographic data. |
|
| ALVSCE Mission Specific | Data Guide for Mission & Business Oversight [COMPASS] | ALVSCE hub for mission specific data and information |
|
| ALVSCE Organization Structure | ALVSCE Organizational Structure (Units & Depts) | Provides system of record for ALVSCE's unit labels and unit group structure |
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| Required APR Dataset | APR Dashboard [UAccess Analytics] | Provided by UAIR as a primary resource for units undergoing APR. Requires UAccess Analytics provisioning. Institutional source for required data as described in Appendix B of the APR manual. |
|
| Required APR Dataset | APR Self-Study Summary + Appendix [UAccess Analytics] | UAIR resource provides overview of Self-Study Report |
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| Faculty/Employee List | Workforce Summaries [COMPASS] | ALVSCE resource provides detail on all employees having at least one active Job in the division. Provides Employee or Job information by unit and level including Contact info, Title(s), Empl Type, FTE, Compensation Amount and Distribution. |
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| Student - All Enrollment Comparison within CALES & UA | CALS APR Resources - Enrollment Headcount Comparison [UAccess Analytics] | Compares enrollment trends for UG and Grad level to other Academic Plans within CALS and to other Colleges within UA. |
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| Employee FTE/Headcount | ALVSCE Employee Count Trends [COMPASS] | ALVSCE resource provides Employee and Faculty Headcount trends by unit and Employee Type. |
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Section B: Unit Description and Goals
| Category | Resource | Description | Self-Study Reference (appendix B) |
|---|---|---|---|
| Student - All Enrollment | CALS Student and Enrollment Snapshots-Smart Goals Progress [COMPASS] | Snapshot trends for UG and Grad students by ALVSCE Unit, Degree, Cohort and Academic Plan. Provides focus by Census date, Term begin and end. Presents SMART Goal Progress, Minor trends and Demographic data. |
|
| ALVSCE Mission Specific | Data Guide for Mission & Business Oversight [COMPASS] | ALVSCE hub for mission specific data and information |
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| Strategic Plan goal Relationships | Strategic Plan | UA Strategic Plan |
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| Strategic Plan ALVSCE | ALVSCE Strategy | ALVSCE Strategic Plan |
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Section C: Unit History
|
category |
resource | description |
self-study reference (Appendix B) |
|---|---|---|---|
| Degrees | Degree Awards [COMPASS] | ALVSCE resource provides UG and GRAD Degree Completion trends by year, term, major and degree. |
|
| Student - All Enrollment | CALS Student and Enrollment Snapshots [COMPASS] | Snapshot trends for UG and Grad students by ALVSCE Unit, Degree, Cohort and Academic Plan. Provides focus by Census date, Term begin and end. Presents SMART Goal Progress, Minor trends and Demographic data. |
|
| Required APR Dataset | Required Institutional Data Set [UAccess Analytics] | UAIR resource provides data to be included in Self-Study Report |
|
| Student - All Enrollment Comparison within CALES & UA | CALS APR Resources - Enrollment Headcount Comparison [UAccess Analytics] | Compares enrollment trends for UG and Grad level to other Academic Plans within CALS and to other Colleges within UA. |
|
Section D: Overview of the Unit's Academic Quality
| category | resource | description | self-study reference (Appendix B) |
|---|---|---|---|
| Peer Comparison | Academic Analytics National Comparisons - Peer Data | External resource provides comparison data for peer institutions | Section D: Academic Quality, Peer Programs |
Section E: Faculty
| CATEGORY | RESOURCE | DESCRIPTION | SELF-STUDY REFERENCE (Appendix B) |
|---|---|---|---|
| Required APR Dataset | APR Dashboard [UAccess Analytics] | Provided by UAIR as a primary resource for units undergoing APR. Requires UAccess Analytics provisioning. Institutional source for required data as described in Appendix B of the APR manual. See links at right for dashboard sub-pages that provide Faulty Headcount and demographic trend data by Faculty Rank and Tenure status. Provides Faculty Retention insight by faculty name, title and highest incumbency status trending from 2016. |
|
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Faculty Productivity |
Faculty Activity Review [COMPASS] | ALVSCE resource focusing on Faculty Research and Instruction activity by rank and tenure status. Provides individual faculty level data for Proposal, Award, Expenditure and Modified Total Direct Cost (MTDC) metrics for Research activity. Provides Student Credit Hours (SCH) taught by individuals based upon Instruction FTE. Faculty Productivity measures are presented for Actual and Normalized adjustments corresponding to allocated effort towards each research or teaching mission and can be viewed combined or separate, presents faculty within units and shows all faculty who were actively paid prior to the Salary Snapshot date corresponding to the last pay period in April of the fiscal year of focus. |
|
| Faculty Productivity | Workforce Summaries [COMPASS] | ALVSCE resource provides detail on all employees having at least one active Job in the division. Provides Employee or Job information by unit and level including Contact info, Title(s), Empl Type, FTE, Compensation Amount and Distribution. |
|
| DEI | Diversity and Inclusion Report - Employee Demographics [COMPASS] | ALVSCE resource provides demographic and diversity data including Generational grouping, Gender and Ethnicity by unit. Can be focused for specific Employee or Faculty Type, Faculty Rank or Tenure Group. |
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| Employee FTE/Headcount | ALVSCE Faculty Employee FTE Trends [COMPASS] | ALVSCE resource provides Faculty FTE trends by Mission Area |
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Section F: Unit Administration
| category | Resource | description | self-study reference (Appendix B) |
|---|---|---|---|
| ALVSCE Organization Structure | ALVSCE Organizational Structure (Units & Depts) | Provides system of record for ALVSCE's unit labels and unit group structure |
|
| Required APR Dataset | APR Dashboard [UAccess Analytics] | Provided by UAIR as a primary resource for units undergoing APR. Requires UAccess Analytics provisioning. Institutional source for required data as described in Appendix B of the APR manual. See links at right for dashboard sub-page that provides data for Unit Administration. |
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| Employee FTE/Headcount | ALVSCE Faculty Employee FTE Trends [COMPASS] | ALVSCE resource provides Faculty FTE trends by Mission Area |
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| Employee FTE/Headcount | Staff Data [UAccess Analytics] | UAIR resource included in Required Institutional Dataset dashboard provides Headcount and demographic data with trends by year for Active Employees with UA Title. |
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| Employee FTE/Headcount | ALVSCE Employee Count Trends [COMPASS] | ALVSCE resource provides Employee and Faculty Headcount trends by unit and Employee Type. |
|
| Faculty/Employee List | Workforce Summaries [COMPASS] | ALVSCE resource provides detail on all employees having at least one active Job in the division. Provides Employee or Job information by unit and level including Contact info, Title(s), Empl Type, FTE, Compensation Amount and Distribution. |
|
Section G: Unit Resources
| category | resource | description | self-study reference (appendix b) |
|---|---|---|---|
| Space | Required Institutional Dataset - Space [UAccess Analytics] | UAIR resource provides Net Assignable Square Footage assigned by level. |
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| ALVSCE Mission Specific | Data Guide for Mission & Business Oversight [COMPASS] | ALVSCE hub for mission specific data and information |
|
| Employee FTE/Headcount | ALVSCE Employee Count Trends [COMPASS] | ALVSCE resource provides Employee and Faculty Headcount trends by unit and Employee Type. |
|
Section H: Undergraduate Students, Degree Programs and Outcomes
| category | resource | description | self-study reference (Appendix B) |
|---|---|---|---|
| Student - All Enrollment | CALS Student and Enrollment Snapshots [COMPASS] | Snapshot trends for UG and Grad students by ALVSCE Unit, Degree, Cohort and Academic Plan. Provides focus by Census date, Term begin and end. Presents SMART Goal Progress, Minor trends and Demographic data. |
|
| Required APR Dataset - Student UG | Required Institutional Data Set [UAccess Analytics] | UAIR resource provides data to be included in Self-Study Report for units undergoing APR. Requires UAccess Analytics provisioning. Institutional source for required data as described in Appendix B of the APR manual. |
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| Student - UG | APR Dashboard UG Students [UAccess Analytics] | Provided by UAIR as part of the Required Institutional Dataset this dashboard provides UG Fall enrollment and demographic trends by Plan and Degree. Provides UG Student Credit Hour (SCH) metrics and Average Time to Major Completion. |
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| Degrees | Degree Awards [COMPASS] | ALVSCE resource provides UG and GRAD Degree Completion trends by year, term, major and degree. |
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| Student - All Enrollment Comparison within CALES & UA | CALS APR Resources - Enrollment Headcount Comparison [UAccess Analytics] | Compares enrollment trends for UG and Grad level to other Academic Plans within CALS and to other Colleges within UA. |
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| Student - UG | APR Self-Study UG Programs Appendix [UAccess Analytics] | Provided by UAIR to correspond directly to requirements for Appendix B, Section H, Part 1, Part 3 and Part 4 | |
| Student - Retention & Graduation | CALS Retention and Graduation [COMPASS] | Provides trends for 1YR Retention Rate, 4YR and 6YR Graduation Rates of student cohorts by unit, plan and campus. |
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Enrollment
Enrollment data is secured and provisioned based upon job responsibilities. The Family Educational Rights and Privacy Act of 1974 (FERPA) prohibits releasing any personal data on students without written permission from the student. Enrollment information is presented collectively in the data resources listed as allowed at an aggregate level (de-identified.)
Section I: Graduate Students, Degree Program(s) and Outcomes
| category | resource | description | self-study reference (Appendix B) |
|---|---|---|---|
| Student - Grad | Grad Students [UAccess Analytics] | Provided by UAIR as part of the Required Institutional Dataset this dashboard provides Fall GRAD enrollment and demographic trends by Plan and Degree. Provides GRAD Student Credit Hour (SCH) metrics and Average Time to Major Completion. |
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| Student - Grad | APR Self-Study Grad Programs Appendix [UAccess Analytics] | Provided by UAIR to correspond directly to requirements for Appendix B, Section I, Part 1, Part 2 and Part 3 |
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| Student - All Enrollment | Snapshot trends for UG and Grad students by ALVSCE Unit, Degree, Cohort and Academic Plan. Provides focus by Census date, Term begin and end. Presents SMART Goal Progress, Minor trends and Demographic data. |
|
|
| Required APR Dataset | APR Dashboard [UAccess Analytics] | Provided by UAIR as a primary resource for units undergoing APR. Requires UAccess Analytics provisioning. Institutional source for required data as described in Appendix B of the APR manual. |
|
| Student - All Enrollment Comparison within CALES & UA | CALS APR Resources - Enrollment Headcount Comparison [UAccess Analytics] | Compares enrollment trends for UG and Grad level to other Academic Plans within CALS and to other Colleges within UA. |
|
| Student - Retention & Graduation | CALS Retention and Graduation [COMPASS] | Provides trends for 1YR Retention Rate, 4YR and 6YR Graduation Rates of student cohorts by unit, plan and campus. |
|
| Degrees | Degree Awards [COMPASS] | ALVSCE resource provides UG and GRAD Degree Completion trends by year, term, major and degree. |
|
Enrollment
Enrollment data is secured and provisioned based upon job responsibilities. The Family Educational Rights and Privacy Act of 1974 (FERPA) prohibits releasing any personal data on students without written permission from the student. Enrollment information is presented collectively in the data resources listed as allowed at an aggregate level (de-identified.)