Business Resources
ALVSCE Business Officers are essential and vital contributors to the Division’s mission and vision. The expectations for these positions are high: professionalism, mastery of work, stewardship and partnership in furtherance of the Division’s strategic goals. Business and operational efficiency and effectiveness are stated goals that we embrace as necessary to achieve the strategic intent and maximize the impact of the Division. ALVSCE Business Officers inspire their unit colleagues to provide outstanding business services to faculty, researchers and staff and they join with their peers to foster public stewardship, accountability, and the highest standards of professional ethics. Continuous professional development, mentoring and raising the performance bar are a core value in ALVSCE.
Business Resources has been created to support Business Officers and Unit Heads in a partnership to achieve these goals.
“Be the most effective, efficient, responsive, flexible, and financially sustainable college on campus.”
Visit the ALVSCE Business Community on Microsoft Teams
Our Microsoft Team is a place for you to connect with your business peers across ALVSCE,
to ask questions of them, and share ideas and tools
Inclusive Excellence: The Relentless Pursuit of Excellence through Diversity
Inclusive excellence (IE) is the engine that drives the value and practice of diversity and inclusiveness at the University of Arizona. At the center of IE is the recognition and acceptance of the talents, worldviews, perceptions, cultures and skills that diverse communities bring to the educational enterprise that can be harnessed to prepare students for leading, living and working in a diverse world. Native American, LGBTQ, Asian American, White, Latino, African American, women, veterans, people with disabilities, Jewish, Christian, International, Muslim, Greek, athletes, alumni and many other communities of students, staff and faculty contribute positively to all dimensions of the university. Every individual and group at UA is a critical component of and contributor to diversity and inclusiveness. Making a difference in diversity at the University of Arizona is the essence of inclusive excellence.
University of Arizona Diversity & Inclusion Inclusive Excellence
- Student Benefits of Diversity & Inclusion
- The Challenges to Creating a Diverse and Inclusive Campus
- A Guide to Interacting Across Cultures and Diverse Groups
University of Arizona Diversity & Inclusion Faculty & Staff
University of Arizona Diversity & Inclusion Alumni & Community
Finance & Accounting
- FSO Business Office Basics
- FSO Fund/Sub-Fund Table
- FSO Account Structure
- FSO Object Codes
- Unit Reviews:
Carryforward Requests
Property & Equipment
Core Prioritization
- Core Prioritization Dashboard
- Core Prioritization Worksheet
- Core Prioritization Final Worksheet
- Core Prioritization Final Report
Axiom Support
Quarterly Available Funds Support
Updated for FY21-Q1 on October 19, 2020
- Available Funds - Timelines, Due Dates, and Updates
- Available Funds - Guide
- Available Funds - Quick Entry (Step by Step) Guide
- Available Funds - Visual Diagram of Process
- Available Funds - Guide for Unit Heads
- Available Funds - Analytics Reports for Cross-Walk and Inflows/Outflows
- Available Funds - Reconciliation Checklist
- Available Funds - Confirmation of Approval
- Archive of Unit Quarterly Available Funds Reports
CALS Budget and All Funds
Financial Lifesaver Reports
Commitment Claims
Experiment Station Agreements
Collections Template Letters
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(do not send without contacting Business Services first)
Required Business Practices are developed through a thoughtful and intensive review of a business activity. They are established to guide units in a consistent and endorsed-approach to business operations. Units must to follow the Required Business Practices unless an alternative practice can be proven to be better based on compelling, documented, and justified business reasons. Units are responsible for ensuring risks associated with any practice are minimized and responsibly managed.
The Required Business Practices may be updated from time-to-time.
- Cell Phone Required Practices
- Exiting Employee Checklist
- Invoicing Required Practices
- Off-Cycle Pay Requests
- Payment Handling Guidelines
- PCard Required Practices Document
- Personal Vehicle Reimbursement Travel Policy
- Rental Cars
- Special Course Fees and Program Fees
- Supervisors = Time Approvers
- Unit Naming Conventions for ALVSCE (a dashboard will be available in Fall 2019)
- Volunteers
Furlough and Furlough-Based Program Guidance
- ALVSCE Information on Furlough Programs
- Furlough Programs Helper Guide
- Furlough Programs Dashboard - Balances Overview/Search
- Furlough Programs Dashboard - Individual Lookup
Recruitment & Hiring
- Talent routing approval guide
- Request Posting for Continuing/Continuing Eligible or Service Professional Posting
- Guide to Successful Searches
Management & Professional Development
Processes & Policies
- Compensation and Recruitment Presentation, January 2020
- University Policies
- RPO Process
- Exiting Employee Checklist
Employee Related Expenses (ERE Fringe Benefits)
Affordable Care Act (ACA)
Finance and Accounting
- Association of Government Accountants (AGA)
- Budget Office
- Financial Services Office (FSO)
- Government Finance Officers Association (GFOA)
- Internal Audit Office
- Joint Legislative Budget Committee (JLBC)
- NACUBO
- PCard
- Procurement & Contracting Services
- WACUBO
Research
Human Resources & Payroll
- Arizona State Retirement System
- Classified Staff Policy Manual
- Classified Staff Pay Grades/Descriptions
- Human Resources
- Ombudsperson Program
- New to the U Benefits Orientation
- Office of Institutional Equity
- Payroll
- Workforce Systems
- University Handbook for Appointed Personnel (UHAP)
Faculty/Student Affairs & Shared Governance
FY 2019
FY 2018
FY 2017