ALVSCE Business Officers are essential and vital contributors to the Division’s mission and vision. The expectations for these positions are high: professionalism, mastery of work, stewardship and partnership in furtherance of the Division’s strategic goals. Business and operational efficiency and effectiveness are stated goals that we embrace as necessary to achieve the strategic intent and maximize the impact of the Division. ALVSCE Business Officers inspire their unit colleagues to provide outstanding business services to faculty, researchers and staff and they join with their peers to foster public stewardship, accountability, and the highest standards of professional ethics. Continuous professional development, mentoring and raising the performance bar are a core value in ALVSCE.
The Business Resources page has been created to support Business Officers and Unit Heads in a partnership to achieve these goals.
“Be the most effective, efficient, responsive, flexible, and financially sustainable college on campus.”
- ALVSCE Division Smartsheet Access Request Form
- ALVSCE Organizational Structure & Unit Naming
- ALVSCE Division Business Community Microsoft Team
Our Microsoft Team is a place for you to connect with your business peers across ALVSCE to ask questions of them, and share ideas and tools
Finance & Accounting
- FSO Business Office Basics
- Document
- FSO Account Structure
- FSO Object Codes
- FSO Payment (Cash) Handling Guidelines
Property & Equipment
Core Prioritization
- Core Prioritization Dashboard
- Core Prioritization Worksheet
- Core Prioritization Final Worksheet
- Core Prioritization Final Report
(Quarterly) All Available Funds Process
CALES Budget and All Funds
Unit Balance Trends Dashboard Suite
Financial Lifesaver Reports
Experiment Station Agreements
- Document
- Document
- Document
Collections Template Letters
- Document
- Document
- Document
(do not send without contacting Business Services first)
AgFed Cost Share
Required Business Practices are developed through a thoughtful and intensive review of a business activity. They are established to provide units with a consistent and data-informed approach to business operations. The required practices listed here are specific to ALVSCE, meaning that the Division has determined additional requirements, which must be followed, that exceed the scope of an established University policy.
Please note, these are separate from items listed on the Policies and Forms page, as that page addresses various university operational areas, and are not solely focused on business practices.
If you have questions regarding any Required Business Practice, please reach out to the DBS Rates and Review Team at DBS-RatesAndReview@arizona.edu
Recruitment & Hiring
- For an Out of State employment request, one of the following forms must be filled out and signed by the appropriate requestor and unit head. Once filled out please send to DBS Program Coordinator for review. Once the form is fully approved it will be returned to the department to complete the final step of obtaining approval from UA-Human Resources.
- Talent routing approval guide
- Hiring and Onboarding resources
- FY2022-23 CALES Recruitment Plan
- New Employee Welcome Materials
- Hiring Process- resources, policies, and information
- ALVSCE Staff/Postdoc Hiring Guideline
- Faculty & Staff Hiring Request Form
- HR Compensation Analyst assigned ALVSCE: Leah Rodriguez
- HR Consultant assigned ALVSCE: Kim Ramey
- Grad Student Funding Presentation
Personnel Records Management
Management & Professional Development
Processes & Policies
- ALVSCE Faculty Retention Offer Algorithm
- Compensation and Recruitment Presentation, January 2020
- Graduating Student Employees Monitor (Dashboard)
- University Policies
- Document
- Faculty Offer Letter and RPO Process
- Exiting Employee Checklist
Employee Related Expenses (ERE Fringe Benefits)
Affordable Care Act (ACA)
Finance and Accounting
- Association of Government Accountants (AGA)
- Budget Office
- Financial Services Office (FSO)
- Government Finance Officers Association (GFOA)
- Internal Audit Office
- Joint Legislative Budget Committee (JLBC)
- NACUBO
- PCard
- Procurement & Contracting Services
- WACUBO
Research
Human Resources & Payroll
- Arizona State Retirement System
- Classified Staff Policy Manual
- Compensation (UCAP)
- Human Resources
- New to the U Benefits Orientation
- Office of Institutional Equity
- Ombudsperson Program
- Payroll
- Student Employment Policy Manual
- Workforce Systems
- University Handbook for Appointed Personnel (UHAP)
- University Staff Policy Manual
Faculty/Student Affairs & Shared Governance
- Associated Students of the U of A (ASUA)
- Dean of Students Office
- Faculty Senate
- Graduate & Professional Student Council (GPSC)
- Postdoctoral Affairs
- Provost’s Office, Faculty Affairs
Additional Resources