Finance & Accounting

ERE Management

State-funded Employee Related Expense (ERE) budgets have been distributed to each responsibility center unit (RCU; i.e. colleges and VP units) to manage.

Unmanned Aerial Vehicles

Unmanned Aerial Vehicles (UAVs) play an important and growing role in agriculture and natural resource teaching, resource, and extension work.  The University of Arizona is developing processes and policies to ensure that this new technology is used safely and in a way that protects the interests of the University.  Prior to the purchase of any UAV by an ALVSCE unit or employee, read and follow the attached memorandum. 

Surplus Property Proceeds

All surplus property must be acquired, used, tracked, and disposed in accordance with the policies found in the UA Property Management Manual.  Individual units are responsible for submitting their UA-owned property and equipment through the Surplus Property Office's online system.

Startup Commitments and the Commitment Sheet

Startup funds are temporary in nature and meant to serve as “seed” funding for new faculty members.  Startup funds must be documented in the offer letter and affirmatively approved by the college, and possibly the Provost and Senior Vice President for Research, during the hiring process.

Search Expenses, Directors/Department Heads

The college will fund pre-hire search expenses up to $8,000 for directors and department heads that report to the Dean.  This amount was determined after a review of the amounts offered by other colleges at the UA.  Funding is on a reimbursement basis and it is the unit's responsibility to request reimbursement and provide an appropriate accounting of the expenses.  Requests for reimbursement must be made and transferred in the fiscal year in which the spending occurred, unless an exception is granted by Business Services.  Search committees can certainly spend more than th

Reporting Vehicle Accidents & Citations

The link immediately below defines the driving provisions and accident reporting obligations of all persons who may be involved in a business-related vehicle accident.  University policy requires the reporting of accidents involving personal vehicles where damage or injury occurred in the course of University business. 

Meal and Alcohol Guidelines

In order to advance business and development goals there are times when the purchase of meals or alcohol is necessary. The guidelines at the link below are in addition to and shall not supersede existing reimbursement policies and requirements.  We must all be sensitive to our stewardship obligations when state or donated funds are expended. All expenses must have an identified budget source and be approved by the unit head in concept prior to spending.


Farm Sales Activities

Farming and ranching are fundamental to the Division's ability to deliver on our Land Grant mission.  As such, the production of crops, animals, or other mission related products or by-products, including alfalfa, beef, cotton, etc. may be sold to wholesalers, retailers, or to the public so long as the sale of these goods or services are in conformance with ABOR Policy 1-105 Competition with Private Enterprise.

Academic Program Review Support

Academic Program Review Support


The division will support up to $5,000 for academic program review (APR) honorariums for external reviewers - $1,000 per external reviewer.  Provost guidance limits the number of external reviewers to five.  The Dean’s office will provide a list annually to DBS of the units that are scheduled for an APR, and DBS will automatically transfer the funds to the appropriate units, along with notification to the business officer.


Subscribe to RSS - Finance & Accounting