Data Stewardship Responsibilities

Sensitive Data is data whose unauthorized disclosure may have serious adverse effects on the university’s reputation, resources, services, or individuals.  Sensitive Data includes social security numbers, credit card information, and anything else that can be used to facilitate identity theft.  It also includes federally protected data such as student information and medical information, as well as passwords, account information, restricted data, and any other unique identification.  UA faculty and staff are responsible for protecting sensitive data to which they have authorized access, as well as responsible for compliance with all UA information security policies and procedures and any applicable laws, statutes, and regulations.  It is important to know who can access the data, the appropriate places to store the data, how to security dispose of the data, and how to report a breach or compromise of sensitive university data.  For more information on faculty and staff responsibilities related to the handling and storage of university data, please see the “Data Management” section found at this link:

To determine which data classification is appropriate for a particular information asset, please see the criteria in "Data Classifications" section found at this link:

Sensitive or personal information should not be stored.  Also, this information has not been approved to store in Box.  This includes: 

  • Social Security Numbers
  • Credit Card Numbers
  • Financial/Banking Account Numbers
  • Driver's License Numbers
  • Health Insurance Policy ID Numbers
  • Data as Defined Under FISMA, ITAR/EAR, HIPAA


Display on Which Audience Pages

Date Policy Created

Monday, March 26, 2018