Trending Year End Balances - Heatmap View



This dashboard provides a a more detailed summary version of the Year-End Operational Balance (also known as the Provost View) dashboard available at the Trending Year-End Balances dashboard.

Balance Type

  • This dashboard provides trends of the Year-End Operational Balance (see Definitions below for more detail)

More Information and Links Within the Dashboard

  • Additional detail is available by hovering over the data points.
  • Links to related reports are available by clicking the menu (three lines) icon at the top right of the dashboard.

Default Fund Group Selections

  • This dashboard defaults to selecting the Fund Groups of State, Designated, Designated - IDC, and Auxiliary, consistent with balance reports provided by the Provost's Office.


  • Year-End amounts (e.g., Year-End Balances) reflect finalized amounts at the end of the Fiscal Year (June 30 of each year).
  • Ending amounts (e.g., Ending Balances) reflect projected or estimated amounts expected at the end of the Fiscal Year (June 30 of each year), typically including encumbrances and/or Obligations (such as earmarks or commitments).
  • Operational Balance reflects the operational inflows and outflows. This is technically the figure reported on Object Code 8100 in the institutional financial system and is also known as the "Provost View" due to it previously being used by the Provost for reviewing college balances.
  • Fund Balance (otherwise known simply as "Balance") reflects total Inflows minus total Outflows.
  • Inflows is an umbrella term to refer to incoming money across funds, often the sum of any Revenues and incremental Income, sometimes inclusive of the Fiscal Year's Beginning Fund Balance (otherwise known as Carryforward), depending on the financial picture being imparted
  • Outflows is an umbrella term to refer to outgoing money across funds, often the sum of total expenses, sometimes inclusive of Encumbrances and earmarks, depending on the financial picture being imparted
  • Encumbrances can be thought of as an amount of money officially reserved (marked in the system to payout on an agreed schedule) to pay for personnel, vendor contracts, external entities, or other items
  • Fund Groups (otherwise known as Fund Types or simply "Funds") can be explored in Financial Services' guide on Account Types-Fund Descriptions.
  • KFS Fund is a grouping of funds used in UAccess Financials (KFS)
  • AP Fund is grouping of funds and sub-funds specific to ALVSCE Available Funds reporting.

For division-specific information, go to ALVSCE Business Services


Note: A dialog box will appear in the center of the dashboard to confirm the Download; you may need to scroll back up to the dashboard to click Download.

Note: For the PDF or PP downloads, choosing the option of "This View" will download the entire dashboard, including filter buttons. To just download the graph, click on "Specific sheets from this dashboard" and then choose the graph that is currently showing. Make sure the graph on the dashboard matches the sheet name you've chosen to download. You may need to adjust the scaling for the graph to print on one page.

More Information

  1. Scroll to the report section
  2. Click the Sign in to TABOR BI button in the middle of the report section
  3. When/if prompted, select The University of Arizona as the institution, check to "Remember my choice," and click the Select button
  4. Sign-in using your usual NetID credentials
  5. If you do not have permissions to view the data but would like to request it, please send a ticket to the Planning, Consulting, and Data Solutions Team

This dashboard is for you, so your feedback to make it better is always welcomed and appreciated.  Please feel free to reach out to the Planning, Consulting, and Data Solutions Team.