All surplus property must be acquired, used, tracked, and disposed in accordance with the policies found in the U of A Property Management Manual. Individual units are responsible for submitting their U of A-owned property and equipment through the Surplus Property Office's online system.
All proceeds from general sales and special auctions within CALES are deposited into a central College account. These funds are used to support the College strategic and subvention pools, which are under the control of the Executive Council and support things like new faculty startups and off-campus maintenance costs.
Units may seek approval from the Senior Associate Vice President, Finance, Administration and Operations to have proceeds from special auctions be returned to the unit. Requests must be made prior to the disposal of an item, return a material dollar amount, and be used to support the purchase of new capital equipment or enhancements to existing capital equipment. Each request is reviewed on an individual basis. If approval is given, units must claim the proceeds from the College within 60 days following the public auction, or will forfeit proceeds to the College.
Grant funded and Federal Excess property have specific disposal requirements. Please seek guidance from the unit or College business office prior to disposing, cannibalizing, or discarding this property.