The University is implementing a new Travel and Expense system through Concur as of July 1, 2026. This system will be the platform for all PCard activity and employee reimbursements. Below are resources to help CALES employees prepare for this change.
CALES Orientation Info Sessions
Travel & Expense Transformation information sessions were held on 4/15/2026, 4/17/2026 and 4/22/2026. The informational slides and recording of the session are available for review:
Orientation Info Session Recording - From 4/17/26 presentation
CALES How-To Guides
Understanding New University Cards - Guide to help determine which card to apply for
How To Apply for a University Card - step by step guide to apply for a new University Card
Assigning a Delegate - steps to assign a delegate to your Travel & Expense profile
Assigning Assistants and Travel Arrangers - an individual who can book travel on your behalf
CALES Travel & Expense Advisory Committee Members
Jonie Burge
Connie Callahan
Adela Carranza
Alexis Nasser
Nic Propp
Robin Stratton
Tammy Strom
Kristen Vann
Contact the CALES T&E Advisory Committee
University Finance & Budget Office Resources
Travel and Expense Transformation Project webpage
Accessing and Downloading the Concur Mobile App
University Travel & Expense Transformation Project Trainings