The University is implementing a new Travel and Expense system through Concur as of July 1, 2026. This system will be the platform for all University Card activity and employee reimbursements. Below are resources to help CALES employees prepare for this change.
CALES Travel & Expense Office Hours
These sessions will occur every Tuesday (10am - 11am) and Thursday (1pm - 2pm). The sessions will contain such topics ranging from beginning login details through the approval process of expenditures. The sessions will cover navigating Travel, Non-Travel and University card expense reports to include reconciliation of card activity. The sessions are structured to include a presentation or ‘live’ demo for the first half hour and an open discussion for questions and discussion on best practice for the second half of the session.
June Sessions:
- June 16th, 2026 - Tuesday Office Hours Agenda (Please note: Time updated to 10am-11am)
- June 18th, 2026 - Thursday Office Hours Agenda
- June 23th, 2026 - Tuesday Office Hours Agenda
- June 25th, 2026 - Tuesday Office Hours Agenda
Travel & Expense Training Videos
These videos were hosted and recorded by the University's Travel & Expense Transformation Project training team.
Other Travel & Expense Resources
CALES Orientation Info Sessions
Travel & Expense Transformation information sessions were held on 4/15/2026, 4/17/2026 and 4/22/2026. The informational slides and recording of the session are available for review:
Orientation Info Session Recording - From 4/17/26 presentation
CALES How-To Guides
Understanding New University Cards - Guide to help determine which card to apply for
How To Apply for a University Card - step by step guide to apply for a new University Card
Assigning a Delegate - steps to assign a delegate to your Travel & Expense profile
Assigning Assistants and Travel Arrangers - an individual who can book travel on your behalf
CALES Travel & Expense Advisory Committee Members and Ambassadors
Jonie Burge
Connie Callahan
Adela Carranza
Alexis Nasser
Nic Propp
Robin Stratton
Tammy Strom
Kristen Vann
Please reach out to our listserv below with any questions or recommendations. We are here to help!