Oversight Dashboard - Finances: Fund Balances

Data Limitations

"Sponsored Projects" (a type of Fund for activity on grants & contracts - see Fund Groups in the Terminology section below for detail) are set to income and expense being equal (zero balance).

Terminology

• Year-End amounts (e.g., Year-End Balances) reflect finalized amounts at the end of the Fiscal Year (June 30 of each year).
• Ending amounts (e.g., Ending Balances) reflect projected or estimated amounts expected at the end of the Fiscal Year (June 30 of each year), typically including encumbrances and/or Obligations (such as earmarks or commitments).
• Operational Balance reflects the operational inflows and outflows. This is technically the figure reported on Object Code 8100 in the institutional financial system and is also known as the "Provost View" due to it previously being used by the Provost for reviewing college balances.
• Fund Balance (otherwise known simply as "Balance") reflects total Inflows minus total Outflows.
• Inflows is an umbrella term to refer to incoming money across funds, often the sum of any Revenues and incremental Income, sometimes inclusive of the Fiscal Year's Beginning Fund Balance (otherwise known as Carryforward), depending on the financial picture being imparted
• Outflows is an umbrella term to refer to outgoing money across funds, often the sum of total expenses, sometimes inclusive of Encumbrances and earmarks, depending on the financial picture being imparted
• Encumbrances can be thought of as an amount of money officially reserved (marked in the system to payout on an agreed schedule) to pay for personnel, vendor contracts, external entities, or other items
• Fund Groups (otherwise known as Fund Types or simply "Funds") can be explored in Financial Services' guide on Account Types-Fund Descriptions.
• KFS Fund is a grouping of funds used in UAccess Financials (KFS)
• AP Fund is grouping of funds and sub-funds specific to ALVSCE Available Funds reporting.